We are looking for new exceptional team members for our growing estate planning, elder law and probate law firm. If you are committed to the highest standards of quality work and client care, and are seeking a rewarding career and life experience working with clients and families, click the job titles below for complete details and to apply.
Receptionist
Are you seeking a career where you are constantly challenged to improve yourself and your job skills? If so, then we have a Receptionist position where you will have an excellent opportunity for personal and professional growth. The ideal candidate should have a pleasant and warm personality, be energetic, possess a highly professional attitude, appearance and attire, and be team-oriented. Excellent verbal communication is a must. The ideal candidate must also be stable, reliable, have their own transportation and a good driving record. The role of the receptionist at Legacy Estate & Elder Law is to create a stellar first impression of Legacy as the voice and first face that others often see of the firm and to assist the other team members in helping to create efficient operations of the firm.
Preferred Skills
Loves to work with people, particularly elderly people. Familiarity with Microsoft Word. Able to learn other software quickly. A strong background in customer service is preferred.
Job Duties
Client Intake & Document Coordination
- Gathers information from clients, using office checklists, to prepare legal documents
- Coordinates with clients and others regarding information needed to complete documents
- Assists paralegal with filing and recording documents with Clerks of Court; follows up to check status of things filed
- Files documents into legal files and keeps files indexed and organized
- Returns and pulls legal files to and from filing cabinets
- Opens and closes matters according to procedures, ensures files are organized before closing
- Copies documents and prepares estate planning portfolios for delivery to clients
- Prepares and sends letters and envelopes as requested by Senior Legal Assistants and Attorneys
- Confirms appointments for following day’s appointments for open files
- Acts as a witness on document signings on an as needed basis
- Greets guests and announces their arrival to person who will be meeting them and offers them coffee and other drinks; seats them in conference room
- Participates in law firm meetings and offers input into law firm operations and procedures
- Other duties as assigned by Supervisor
Office Management
- Maintains office machine supply levels
- Makes sure that TV is on and set to loop in the lobby
- Answers incoming calls, enters into appropriate software and routes to appropriate person or places calls on calendar for return by others; checks messages on a regular basis if away from desk
- Keeps the reception area, lobby, conference room, kitchen, and supply closet neat and organized at all times; waters plants on an as-needed basis
- Makes copies, send faxes, organizes files and gathers other information as needed
- Checks shredding bins and puts in main shredding container
- Runs errands to post office and checks street mail daily, runs errands to bank and courthouse as needed; opens and distributes mail & creates daily mail log for legal files
- Keeps the reception area, lobby, conference room, kitchen, and supply closet neat and organized at all times; waters plants on an as-needed basis
- Sorts mail, creates mail log, pulls files and delivers mail to appropriate person
- Coordinates with remote personnel to complete tasks such as printing and mailing
- Assists in setup of weekly workshop setup and presentations
Prior office experience of at least two years is required, with a preference given to those with legal experience. Post high school education also required. The position is in a non-smoking environment.
Job Type: Full-time
Expected hours: 40 per week
Benefits: Dental insurance, Health insurance, Paid time off, Professional development assistance, Retirement plan, Vision insurance
Learn more about Legacy Estate & Elder Law and what makes our firm a great place to work!